Endorsement Guidelines for Commemorative Events: Japan-Southwest Asia Exchange Year 2022

Endorsement Guidelines for Commemorative Events: Japan-Southwest Asia Exchange Year 2022

In 2022, Japan will celebrate 70 years of diplomatic relations with Pakistan. Japan has designated 2022 as “the 70th anniversary of the establishment of diplomatic relations between Japan and Pakistan” as well as “Japan-Southwest Asia Exchange Year” with the aim of taking relation to new heights.
 The Government of Japan will be endorsing a wide range of events taking place in Japan or Pakistan as commemorative events celebrating the anniversary year. These authorized events will be permitted to use the official logo of the anniversary year. The endorsement guidelines are as follows.

1. Eligibility
  • (1)Events should aim to deepen mutual understanding and promote friendship between Japan and Pakistan in a wide range of areas such as culture, arts, sports, education, tourism, economy and sciences.
  • (2)Events should take place in Japan or Pakistan during 2022 as a general rule. However, exceptions will be made for events taking place in late 2021 or early 2023.
  • (3)Events should not fall under any of the cases below or they would be deemed ineligible:
    • (a) An event offensive to public order or public morality
    • (b) An event that violates or may violate laws or regulations of Japan or Pakistan.
    • (c) An event that does not serve the purpose of promoting friendship between Japan and Pakistan.
    • (d) An event that advocates any particular principle, political ideology or religion.
    • (e) An event not pursued in the public interest.
    • (f) An event for mainly profit-purposes. However, profit-making events may be deemed eligible for application if they fully meet requirement (1) above.
2. Application Process
  • (1)The following documents should be submitted by mail or e-mail to the Embassy of Japan in Pakistan for events to be held in Pakistan, or the Southwest Asia Division of the Ministry of Foreign Affairs for events to be held in Japan. The documents should be submitted no later than three weeks prior to the date of the event, in principle.
    • (a) Application Form (Attachment 1)(Word)
    • (b) Budget Form (Attachment 2)(Excel)
      [NOTE] Only if there is income/expenditurefor the event.
    • (c) Pledge Form (Attachment 3)(Word)
    • (d) Documents outlining the event (ex. written proposal, list of exhibits (for exhibitions, etc.), plot summary (for movies, plays, etc.), program, application guidelines (for open exhibitions, competitions, etc.))
    • (e) Documents outlining its organizations
      • i. List of board members
      • ii. Articles of incorporation or the equivalent (terms, regulations, donations, etc.)
      • iii. History, business performance, and activities of the organization
      • iv. If the organizer and applicant differ, documents that indicate the relation between the two (contracts, etc.)
      • [NOTE] Government offices, diplomatic delegations, consular organizations, international organizations, local public entities, and independent administrative agencies within the jurisdiction of the Ministry of Foreign Affairs of Japan are exempt from submitting (e) i.-iii.
  • (2)Applications accepted at the Embassies of Japan in Pakistan will be reviewed at the Embassy in Pakistan and the Ministry of Foreign Affairs of Japan in Tokyo as needed. Results will then be relayed to applicants through the Embassy.
    Applicants of the endorsed events will be entitled to use the official logo design for the Japan-Southwest Asia Exchange Year in publicity materials.
    (However, all publicity material carrying the logo design must be submitted to and authorized by the Embassy before printing.)
3. Report on the completion of the event

After completion of the event, a Summary Report (Attachment 4)(Word) on the results of the event should be submitted to the Embassy (or the Ministry of Foreign Affairs of Japan). The content of the summary report may be used in the Embassy’s PR media.

4. Points to Note
  • (1)Notes for sending applications
    • (a) Submitted documents WILL NOT be returned
    • (b) We may contact you and ask for submission of additional documents if the application is incomplete.
    • (c) Applications submitted after the deadline or lacking sufficient documentation may not be accepted.
    • (d) We will not be able to respond to any inquiries regarding the screening process.
  • (2) Notes for the preparation and implementation of events
    • (a) Organizers of the event shall bear full responsibility for the implementation of the event even when it is endorsed as a commemorative event, and the Ministry of Foreign Affairs of Japan and the Embassy of Japan in Pakistan will not bear any responsibility by the endorsement of the event.
    • (b) In a case that the event is cancelled or major change of the event is made, the information should be reported promptly to the Embassy of Japan in Pakistan.
    • (c) The endorsement can be withdrawn if any of the following cases below apply.
      • In any case of cancellation or a substantive change of the event, without any report to the relevant Embassy of in Pakistan.
      • When details of the event not specified in the application emerge, or when the content of the event have been changed after the application, and are deemed to be fall into any of the cases in 1-(3).
      • When the organizer changed the aspect ratio, color or design of the anniversary logo, or used the anniversary logo for non-authorized events.
5. Inquiries

(1) For events to be held in Southwest Asian countries
Embassy of Japan in Pakistan
Address: Embassy of Japan, Plot No. 53-70, Ramna 5/4, Diplomatic Enclave 1, Islamabad, Pakistan (P.O. Box 1119)
Tel:(92-51) 9072500
 (2) For events to be held in Japan
Southwest Asia Division, Ministry of Foreign Affairs of Japan
Address:2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo, 100-8919, Japan
Email: southwestasia-2022@mofa.go.jp
(Note) For online events, please contact the Embassy located in the country the organizer is based in, or the Southwest Asia Division of MOFA Japan for organizers based in Japan.